Frequently Asked Questions About the GACE® Teacher Leadership Assessment

The following questions and answers are for informational purposes only, and may not cover all information related to the GACE® Teacher Leadership assessment and its administration. You must read the current Registration Bulletin and Rules of Test Participation for Teacher Leadership for complete information prior to registering for this assessment.

About the Assessment

What is the GACE Teacher Leadership assessment like?

The GACE® Teacher Leadership assessment assesses the critical leadership roles that teachers play in contributing to student and school success. It measures leadership roles in six areas, called tasks, which are scored according to task-specific rubrics. Each task addresses specific standards within the Georgia Teacher Leadership Program Standards.

Tasks are completed by entering a written response and uploading required documentation, called artifacts, via a secure online submission platform.

I teach in a non-traditional building. Do I need to do anything differently for my tasks?

No. The requirements for each GACE Teacher Leadership assessment task enable candidates in a wide variety of situations and settings to respond successfully. The tasks are specific to each building's situation. All of the requirements can be addressed by a candidate regardless of his or her setting.

I know other candidates who are also taking the GACE Teacher Leadership assessment. Can we collaborate on some or all of the tasks?

You can work collaboratively with other Teacher Leadership candidates to complete the six Teacher Leadership tasks if you are all completing your internships within the same school/district. Although the activities may be the same, the written commentary (the responses to the guiding prompts) and the completed artifacts must be different. More information is available in the GACE Teacher Leadership Candidate Handbook under "Collaboration with Other Teachers."

Registration

When can I register for this assessment?

See registration dates and submission windows for this assessment.

How do I register for this assessment?

An ETS Customer Service Representative will create a testing account for you in the registration system for this assessment after ETS receives your profile and eligibility information. See the registration steps for this assessment.

Preparation

What materials are available to help me get ready for this assessment?

There are several resources that are available to you, such as the Teacher Leadership Assessment Candidate Handbook and the glossary. The most important documents are the six teacher leadership tasks and the rubrics. The tasks contain the guiding prompts (questions) to which all candidates need to respond. Practice questions are not necessary since the same prompts will be used for each administration of the test. The guiding prompts are the same guiding prompts that you will see in the assessment.

How should I organize my work schedule?

After reviewing the task directions, develop a timeline by working backward from the tasks' submission deadline dates to set an achievable schedule for yourself.

For more information, see the GACE Teacher Leadership Candidate Handbook.

The Tasks

How should I start building my responses to the tasks?

Begin by reading through the task directions to get a sense of how your submission is expected to be built. Then determine what activities will become the focus of each task and identify colleagues with whom you will work on those activities. Finally, decide the order in which you will approach each task.

For more information, see the GACE Teacher Leadership Candidate Handbook.

How do I know if I am addressing the Georgia Teacher Leadership Standards when I compose my tasks?

All the guiding prompts within the tasks that you answer are based on the Georgia Teacher Leadership Standards. Continually check your written commentary against the 4-point rubrics before you submit your response. The rubrics for each task were developed to align with the teacher leadership standards.

For more information, see the Georgia Teacher Leadership Program Standards.

How should I make use of the rubric? I know it is part of the scoring system, but can it help me as I work on my portfolio?

Absolutely. Keep the rubric for each task nearby as you work. The rubrics for each task are included in the task directions. When you finish a draft of a task response, read the rubric and ask yourself whether you have provided adequate evidence that addresses each bullet. Ask a trusted colleague to review your work and give additional feedback.

Is there a maximum character limit for the tasks?

Yes. Each task has a specified character limit. The character count includes every letter, every punctuation mark, and every space you type. As you are typing your written commentary online, an automatic counter will be visible on your screen to show you how many characters you have used out of the allowable number of characters. You will not be able to submit any task that exceeds the maximum character limit. You may need to edit your response before submitting a task.

Why does the GACE Teacher Leadership assessment online character counter display a count different from my word processing program?

To ensure fairness for all teacher candidates, the online submission system automatically standardizes all type that is input into the system. Font, margins, and line height will all be automatic. The online character counter is a helpful tool that appears onscreen as you type your tasks within your private, secure website. It is the only official character counter for your tasks.

Keep in mind that the character count guideline per task is intended to be an outside limit — not a target. You should be able to communicate the substance of your evidence within the maximum character count limit; do not assume that a longer task submission equals a better or higher scoring task.

If you wish to print your tasks, you can copy and paste your work from the online submission system into a word processing document. This approach enables you to take full advantage of the online tools built specifically to help you prepare your tasks online over time.

Are there penalties for accidentally answering a guiding prompt in the wrong place or including a student's name or the name of my school?

No. Raters are trained to collect evidence wherever they find it, as long as it has been included with that particular task. You should not intentionally include a student's name or the name of your school, but points will not be deducted if it accidentally appears.

How do I select the evidence for my tasks?

Each task requires some form of a written response — this is part of your evidence. You will be required to submit different types of evidence for each of the tasks. In addition, tasks may require other types of evidence, such as a plan, anecdotal notes from colleagues, or student work samples.

Make sure that you clearly understand what type of evidence is required for each task. If an artifact is required, make sure that the artifact you choose:

  • does not exceed the required page limit
  • addresses the indicators being measured
  • gives you a good opportunity to discuss what was done with colleagues to generate that work
  • provides the raters scoring your response with a picture of your practice
  • gives them good information on which to score your performance
Can the same artifact be used more than once (e.g., needs assessment or focus group)?

Yes, a needs assessment could very well cover several topics that overlap into different tasks.

Can I share artifacts with another candidate?

Yes, the artifacts you use may be the same as those used by another teacher leader candidate. However, the completed artifact must be different, reflecting the personality and situation of the individual who has submitted it.

What is meant by "Documentation from the plan/project" in the second part of Task 1?

In response to the guiding prompts, you need to develop a plan for a project to work with colleagues and to apply adult learning strategies. There are two artifacts that are required. One artifact focuses on the use of the adult learning strategies. The other is from the task or project selected by the group or your plan that you will develop in order to facilitate your colleagues' professional learning needed to complete the task or project. The artifact dealing with the plan/project could be, for example, a page from the plan document itself (an outline would be sufficient) or an email to the colleagues or administrator discussing the plan/project.

Can I work with fellow teacher leaders?

A colleague, in this context, is a member of the faculty of the school/district where you are experiencing your Teacher Leader internship; a colleague cannot be another candidate in your Teacher Leadership preparation program class. As much as possible, the colleagues you choose should be different for each task. Although there may be fellow Teacher Leadership candidates in the same school/district who are involved in the activity of the task, it's best if you choose non-candidates to focus on since the tasks require the development of colleagues' skills; a fellow Teacher Leadership candidate's skills should already be finely honed.

When choosing colleagues with whom to work on the tasks, what professional characteristics should I consider?

Look for colleagues who most closely reflect the values you wish to emulate as a teacher leader and who embody the intended characteristics of the task(s) at hand. Consult with your building supervisor to discuss these traits before asking any colleague to join your team. Be mindful of colleagues' schedules, workloads, and extra-curricular activities that might impede their full participation in the intended tasks.

Do the colleagues with whom I choose to work have to be different for each of the six tasks?

It is possible that there may be an overlap in some cases, but you should try to choose different colleagues for each of the tasks. Colleagues you work with in Task 1 would most likely possess different skill sets than the colleague who is the focus of the classroom observation in Task 4.

Can the colleagues in Task 2 be a part of a cooperative group of which I am a member even if I have taken a leadership role for only a part of the research?

Yes, as long as the requirements of the task can be fulfilled.

  • You need to be the one to initiate the research.
  • You must also facilitate the learning of colleagues.

Although you may help do some research, the prime focus is the facilitation of others.

I am not sure how to address the question in Task 2, Textbox 2.1, "How did you guide colleagues to collaborate with educational organizations that have researched related educational issues?"

One of the key requirements of a teacher leader is to be able to direct colleagues to appropriate resources to advance their knowledge of instruction. Task 2 is about researching an educational topic; to aid in that research, there are many educational organizations with libraries of research that educators can make use of. Some examples are Association for Supervision and Curriculum Development (ASCD), National Council of Teachers of Mathematics, and Phi Delta Kappa International. Universities also could be contacted for research in a variety of areas.

Under artifacts in Task 3 it states: "Materials that document the plan's coherence, integration, and/or differentiation, addressing two of the three above characteristics." What is the distinction between these three characteristics?

Coherence refers to the connection of all aspects of the professional development (an appropriate plan and strategies, the choice of colleagues, and the impact of the plan) and how well do these components blend together.

Integration refers to how well the professional development is embedded into practice.

Differentiation refers to the modification of the plan or strategies to impact individual situations of colleagues.

I started a program to support parents a year ago; the program is still in operation. Can I use this activity as a basis for my Task 5 even though it was started before this year?

Since many programs require more than a year to evolve, you may use materials from the previous two years for any one of the tasks. If you are thinking about using something you have already created (e.g., a graduate classwork project) and adjusting it for your response, be sure it is very closely aligned with the task. Sometimes using completed class projects as submissions can result in responses that miss key points of a task. Any submission must closely align with the Teacher Leadership guiding prompts.

In Task 5, how much of the discussion about interactions with family and community can focus on the work that I have done?

This task, as well as all the others, is really focusing on the teacher leader’s work with colleagues to enhance their skills. The more evidence you provide about your work with families and community, for example, means that there is probably less evidence of your work with your colleagues and their interactions. The highest level of the rubric requires evidence of your work with colleagues to enhance their skills.

What is meant by print media in Task 6?

Print media refers to such things as newspapers, magazines, articles, photos, and newsletters.

Can textbox descriptions within the context of a task overlap? For example, if all of my tasks (1–6) are dealing with the same educational issue — increasing achievement for low SES students — could some parts of descriptions and artifacts be similar even though the situation is different?

Yes, you may be involved in areas such as increasing achievement for low SES students or literacy for all six tasks. However, the specific activities for each task must be different. For example, for Task 1, the focus needs to be on the use of adult learning strategies with colleagues and the topic may be related to increasing achievement. For Task 5, the focus is on facilitating the communication skills, the activity itself is different from the other tasks, but the topic can be related to increasing achievement.

Do I have to work on the tasks in a certain order?

There is no required order, but the first task does focus on skills and knowledge using adult learning theory that is applied to each of the other five tasks; therefore, you should consider completing this task first. Tasks 5 and 6 also might require a greater amount of time to get started, so you may want to initiate appropriate activities early in the process, even though they will not need to write about them till later.

Permission Forms

When I submit my artifacts, I am going to redact all identifying information. Do I need permission forms from individuals whose names are redacted? Are permission forms required for words or quotes, emails, etc., when the person's name is redacted?

Yes, you must obtain a signed permission form for the use of any materials you submit as artifacts that are not created solely by you. Even though the names are redacted, the materials are not solely yours, and the permission form acknowledges that the individual has released the material(s) for use in this assessment.

Can I use my own permission forms — rather than the permission forms posted on the website — to gain consent to include materials in my tasks?

No. You must use the approved GACE Teacher Leadership permission forms. These forms can be downloaded from the Resources section of the website.

Do I need to submit all of the permission forms I collect?

Yes. You must submit all of the permission forms with your portfolio.

Submissions

Will I receive a confirmation email when I submit my task?

No. To verify that your task has been submitted, refer to the Status column on the task chart on your assessment home page. A status of "Completed" means that the task has been submitted.

Can I make changes to my responses after I have submitted my tasks?

No. Once a task has been submitted, you can no longer make changes. You will be able to view your response in read-only format.

Should I include names of any students, parents, or school officials in my submissions?

No. Students should be referred to as "Student 1," "Student 2," etc. Colleagues should be referred to as "my principal" or "my guidance counselor" or "Collaborative Colleague 1," "Collaborative Colleague 2," etc., instead of using names.

What if I want to strengthen my writing skills? What do you recommend?

The tasks in the GACE Teacher Leadership assessment require three kinds of writing: descriptive, analytic, and reflective. There are obvious essential differences among these three types of writing. As you compose your written commentary, keep these differences in mind.

For more information, see the Guidelines for Writing and Formatting section of the GACE Teacher Leadership Assessment Candidate Handbook.

Can I include a PowerPoint® presentation as evidence? If so, how many slides may I submit?

Yes. PowerPoint presentations are an acceptable form of evidence. You may submit up to six slides on a single page.

What types of files can be submitted for artifacts?

Appropriate artifact file types include doc, pdf, ppt, xls, docx, pptx, xlsx, rtf, jpeg, png, or txt. Files must not exceed 1 MB. Artifact file names can include letters, numbers, and other characters such as periods, underscores, hyphens, square brackets, and parentheses. Note that rtf files from MacBooks will not upload correctly.

Can I include a double-sided document as evidence?

Yes, but only if the artifact requirement allows you to submit two pages. If you submit more than one double-sided page — which constitutes a two-page submission — raters will only look at the first page of the multi-page attachment.

If I want to submit pictures, can I place more than one on a page?

Yes, if the pictures relate to the same subject/topic/event and have appropriate captions. Raters are instructed not to consider photos if they have been resized to an extent that they are no longer viewable.

Can I submit more than one newspaper article on a page?

Yes, as long as the articles refer to the same subject/topic/event. You may reduce the font size of the articles so that they fit on the same page. However, do not reduce them to the extent they are not readable. Raters will be instructed not to consider articles that are so small they can't be read.

Scores

When will I receive my scores?

Official score reports are made available via your testing account in the Teacher Leadership registration system approximately six weeks after the submission deadline.

If I successfully complete the assessment, but would like a higher score, can I resubmit a task?

No. If you passed the assessment, you may not resubmit tasks for a higher score.

If I do not successfully complete the assessment, can I resubmit all of the tasks?

If you are required to pass the assessment and you did not pass, you may resubmit any tasks that received a score of 5 or lower, or Nonscorable. Note that there is a $75 resubmission fee for every task you choose to resubmit.

When can I resubmit a task?

You must resubmit tasks and pass the assessment in the next two submission windows after your initial submission. See Resubmitting a Task. If you do not do so within that time, you will have to pay another registration fee and take the assessment all over again.

What happens if I do not include artifacts?

You must enter written commentaries and upload the artifacts associated with each task. Without both of these, a task will receive a score of "Nonscorable."

Technical Help

What if I need technical support or have questions about how the website works?

The GACE Teacher Leadership submission system is designed to make the process of authoring and submitting your tasks as intuitive as possible. Features such as Character Count, Save Response, Link Artifacts to Highlighted Text, and Remove Link are located within each step as tools to assist in the development of your response. Information and helpful tips are available in the GACE Teacher Leadership Assessment Candidate Handbook. Additional assistance, technical help, and information are available via email and phone through ETS Customer Service.

  Phone: 1-855-225-7178 (United States, U.S. Territories, and Canada)
1-609-359-5161 (all other locations)
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  Email: gace_inquiries@ets.org
 

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